Office Manager

BLVR is a brand development and design consultancy. Our promise is simple – we make Brand Belief. We do this by combining strong strategic thinking, powerful storytelling, and best-in-class design to create memorable brand experiences. As we strive to produce award-winning solutions for our clients, it is important that everyone at BLVR, regardless of their position, is a team player, takes ownership of their work, contributes their ideas, and is obsessed with quality. BLVR’s reputation is its greatest asset—to make believers, it’s on the shoulders of every team member to ensure that BLVR is producing the best work and providing clients with a customer experience that is second-to-none.

 
DESCRIPTION:
As the Office Manager you are responsible for the organization and coordination of office operations, procedures and resources to facilitate the organizational effectiveness and efficiency of BLVR. This is not just an administrative position, rather, you run the office! It is your job to make sure that the office is running smoothly, keeping supplies in stock, making sure the facilities are clean, orderly, and safe, and ensuring that BLVR customers, vendors, and guests receive the best experience possible. As office manager, you will also fill an administrative assistant role for the CEO and COO.

Duties & Responsibilities:
  • Front-of-house (answering phones, greeting clients, etc)
  • Secretarial (booking meetings, organizing travel, etc)
  • Office ‘housekeeping’ (stationery and general office orders, petty cash, liaising with suppliers)
  • Legal administration (liaising with solicitor, updating documentation and contracts)
  • Finance administration (liaising with external supplier, bank allocations, payment runs etc)
  • HR (liaise with external consultancy, induction preparation for new starters, employment contracts and offer letters)
  • Administrative Assistant tasks for CEO and COO
  • Copywriting and editing
  • Print production management
  • Preparation of postage, letters, and packages
  • Keeping the office clean and always presentable
  • Running errands
Job Qualifications:
  • Education: High School Degree
  • Ideally, you will have worked in an agency or consultancy environment before, as this is a fast-paced and high pressured environment
  • You will be a natural self starter, capable of managing and prioritising tasks without supervision.
  • Communication Skills: You will be collaborating with co-workers, management, direct reports and customers. You will need to be able to listen and communicate effectively.
  • Attention to Detail: From ordering the correct type of staples to working with an outsourced printer on a 5 figure print project, making sure every detail is right is crucial to your work
  • ‘Can Do’ attitude
  • Positive attitude, smiling, up-beat, out going, conversational and energetic
  • Brings tons of passion and enthusiasm to our company culture and our office environment
  • Great communication skills on the phone and in-person
  • Ability multitask and delegate
  • Creative writer with copy editing skills
  • Analytical Skills: How can the company save money? Are we getting the most out of our printer? You will finding inefficiencies and cost-savings as part of your day-to-day job
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  • Accepted file types: rtf, pdf, doc, docx.
  • Accepted file types: rtf, pdf, doc, docx.